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How to Find a Birth Record in Indiana?

What Are Birth Records in Indiana?

An Indiana birth record is an official document containing birth-related information that verifies that an individual's birth occurred in Indiana. An Indiana birth record serves as proof of citizenship of Indiana and the U.S. A birth record is a vital record issued by the government and useful for vital statistics, tax, military, and census purposes.

Like in other states in America, Indiana citizens require a birth record to obtain a social security number, gain employment, or apply for other benefits. A birth record establishes identity and gives access to the right and privileges.

There are two forms of birth certificates issued in Indiana. The standard birth certificate is a certified 8.5” by 5.5” copy of identifying information extracted from the original birth certificate. The second form is the long form certificate which is a certified 8.5” by 11” copy of identifying information extracted from the original birth certificate. The gender of the child is available on both long form and standard certificates. The time of birth is available on long form certificates but may not be available on records issued between 1949 and 1953. Birth times may also not have been recorded on birth records in Indiana before 1949.

How to Find and Request Birth Records Online in Indiana?

Indiana does not provide access for members of the public to look up birth records online in the state. However, requesters can choose between two sources to obtain birth records online. Indiana provides birth record online ordering service through the state’s Vital Records Online Order Management portal – a service more precisely provided by the Indiana Office of Technology. Order status inquiries can be made any time of the day by calling the customer service unit at (888) 870-3099. The state also partners with a third-party company to provide the same service as an alternative to the state-owned service. Requesters can enjoy expedited shipping services from both platforms as well as the convenience of paying for the service with a credit card. The Indiana State Department of Health (ISDH) endorses both online service entities as options for a convenient way to obtain birth records online.

Considered open to citizens of the United States, public records are available through both traditional, government sources, and through third-party websites and organizations. In many cases, third-party websites make the search easier as they are not limited geographically or by technological limitations. They are considered a good place to start when looking for a specific record or multiple records. In order to gain access to these records, interested parties must typically provide:

  • The name of the person listed in the record. Juveniles are typically exempt from this search method.
  • The last known or assumed location of the person listed in the record. This includes cities, counties, and states.

While third-party sites offer such services, they are not government-sponsored entities, and record availability may vary on these sites when compared to government sources.

How to Get Birth Records in Indiana?

All requests for birth records in Indiana require proper identification. Requests made without proper identification or documentation will be returned without being processed. Proof of relationship and a document showing direct interest to the person named on a birth record are common forms of supporting documents included in birth record requests. Indiana defines a direct interest as a documented and verifiable financial and legal interest, or an immediate direct kinship to the person named on the record.

Identification requirements for Indiana birth record requests may be fulfilled by submitting one valid Primary Document or two valid Secondary Documents. Note that all submitted documents must be current.

Primary Documents

  • Government Issued Driver’s License / State ID – front and back required
  • US Military ID – front and back required
  • Passport
  • Veterans ID
  • Green Mexico Consular ID

Secondary Documents

  • Signed Social Security Card
  • Department of Correction ID Card or Printout – must include a picture
  • College School ID – with proof of current enrollment (transcript or a letter from administration)
  • Work ID Badge – with proof of current employment (computerized paycheck stub, or a letter from employer)
  • Voter Registration Card – with name and current address
  • Current Vehicle Registration – with name and current address (not Title of Ownership)
  • Military Discharge (DD-214)
  • Home Lease/Rental Agreement or Warranty Deed – with name, current address, and signature(s)

Persons with Amish or other religious exceptions must submit a letter from the bishop or clergy along with one form of primary documentation or two secondary documentation as listed below:

Primary Documents

  • Non-photo ID

Secondary Documents

  • Signed Social Security Card or IRS From 4029 (exemption of SSN)
  • Baptismal Certificate
  • Marriage Certificate
  • School Records

Requesters are advised to only submit legible photocopies of required documents and not originals. Originals will not be returned if submitted. To check the status of a birth record request placed to the ISDH, contact the Department's Customer Service at (317) 233-2700.

To obtain a birth record with an apostille, requesters must have their certified birth records authenticated by the Secretary of State. The following steps are required to complete the process:

  • Prepare a request form/cover letter. Include the requester's name, phone number, return mailing address, and the destination country in the letter. Include the actual destination country and the location of the embassy even if the authenticated document is required to be turned in to an embassy.
  • Include the correct and required postage
  • Enclose the request form or cover letter, document(s) requiring apostille, and the return envelope in a mail to:

Indiana Secretary of State
Attn: Authentication Dept.
302 West Washington Street Room E-018
Indianapolis, IN 46204

How to Get Indiana Birth Records in Person?

The Indiana State Department of Health (ISDH) does not provide walk-in service for requesters looking to obtain a birth record. However, birth records can be obtained by visiting the County Health Department where the births occurred. County office locations in Indiana are available on the ISDH website. Call the local offices ahead for individual walk-in hours and any other specific requirements.

How to Get Indiana Birth Records by Mail?

To order a birth certificate by mail:

Indiana State Department of Health
Vital Records
2 North Meridian Street
Indianapolis, IN 46204

Where Can I Find Birth Records in Indiana?

The Indiana State Department of Health Division of Vital Records maintains and issues certified copies of birth records that occurred in Indiana since 1907. Records of births that occurred prior to October 1907 are filed only with the local health department in the county where the birth occurred.

Can Anyone Get a Copy of a Birth Certificate in Indiana?

Under Indiana law, the following persons can obtain a birth certificate by providing appropriate documentation:

  • The person named on the record
  • Parents of the person named on the record (required to be listed on the record)
  • Grandparents of the person named on the record (required to be a parent of a parent listed on the record & show proof of relationship)
  • Sibling, 18 years or older, of the person named on the record (required to show proof of relationship)
  • Children or grandchildren, 18 years or older, of the person named on the record (required to show proof of relationship)
  • Current spouse of the person named on the record (required to show proof of marriage)
  • Aunt or uncle of the person named on the record (required to show proof of relationship)
  • Step-parent of the person named on the record (required to provide ID with valid marriage certificate)
  • Court-appointed legal guardian (required to provide guardianship papers with seal)
  • The attorney representing the person named on the record (required to ID for self and provide a document with direct interest spelled out on letterhead or court documents)
  • An authorized social agency (required to provide work ID with court documents or signed authorization from the client)
  • State and federal agencies (required to provide work ID and a document with direct interest spelled out on letterhead, court documents, or signed authorization from the client)

Indiana allows anyone to make genealogy requests; however, the individual named on the record must be over 75 years old and deceased. Any requester making such a request must show proof of death.

How Much Does a Birth Certificate Cost in Indiana?

Indiana fees for birth certificates are established by law (IC 16-37-1-11 and IC 16-37-1-11.5). Each request costs a non-refundable fee of $10. This non-refundable fee guarantees a requester one search over five years; the reported year of birth and, if the record is not found in that year, two years before and after. A copy of a certified birth record is included in the $10 fee if found. Additional copies of the same record ordered at the same time cost $4 each. Orders by mail are paid by checks or money orders made payable to the “Indiana State Department of Health.”

For online orders placed on the third-party vendor site, there is a $7.50 charge as processing costs. The processing cost covers online ordering, identity authentication, and expediting processes. Requesters who have chosen UPS Air (Continental US) for shipping are charged $21. UPS shipping outside the Continental US (Alaska, Puerto Rico, and Hawaii) and international UPS shipping options are also available at a fee. Order shipment by regular mail attracts no extra charge. The total cost for ordering a birth certificate online in Indiana includes the certificate fee, processing fee, and shipping fee. The third-party service providers accept payment via all major credit cards.

Online orders placed on the Indiana Vital Records Online Order Management portal cost $17.52 each. This fee is inclusive of regular mail shipping for returns. UPS Air (Continental US) shipping option is also available. Payments are also accepted via all major credit cards.

How Long Does It Take to Get a Birth Certificate in Indiana?

Once all required documents are received and approved, the Indiana State Department of Health now takes 6-8 weeks of processing time for birth record orders. The extended timescale is due to the impact of the COVID-19 pandemic.

How to Expunge Your Birth Records in Indiana?

Expungement is the process of permanently removing or deleting parts or all of a record. This cannot be done with birth records. Indiana does not make provisions for deleting the details contained in a birth record.

How to Seal Your Birth Records in Indiana?

Following the conclusion of adoption proceedings in Indiana, the pre-adoption birth record, also known as the original birth record, is redacted and inaccessible to the public. An amended birth certificate is issued by the Division of Vital Records at the Indiana State Department of Health to replace the original certificate. The process of sealing the original birth certificate is an automatic one and cannot be undertaken manually. The amended birth certificate is a legal document and can be presented to verify identity. The document also states the adoptive parents as the legal parents of the adoptee.

How to Unseal Your Birth Records in Indiana?

Effective July 1, 2018, Indiana law allows adoptees to access their adoption records including erstwhile sealed original birth certificates through the Indiana State Department of Health. Senate Enrolled Act 91, signed in 2016, unseals pre-adoption records unless the biological parent files a nondisclosure form with the state Department of Health.

Eligible persons must register with the Indiana Adoption Matching Registry before accessing sealed files. Eligible persons include adult adoptees, adoptive parents, birth parents, and birth siblings. Appropriate proof of relationship is required if a spouse, relative of a deceased adoptee, or deceased birth parent intends to obtain a sealed birth record. Note that an individual must be 18 years or older to register on the Indiana Adoption Matching Registry. However, the individual seeking the birth record must be 21 years old to obtain a sealed birth certificate.

Persons placed for adoption before January 1, 1994, who intend to unseal their pre-adoption birth records may visit the ISDH to complete and submit the Identifying Information Consent form and the Non-identifying Consent form. Completed forms must be submitted to the ISDH with a copy of a government-issued photo ID. The forms and photo ID may also be scanned and emailed to the ISDH at VRAdoptionRegistry@isdh.in.gov. Accepted forms of government-issued ID include driver's license or state ID, passport, and Department of Corrections ID. An alternative is to print out the complete applications and mail them to the ISDH at:

Indiana State Department of Health
ATTN: Indiana Matching Registry – Vital Records
2 N. Meridian Street
Indianapolis, IN 46204

All requests are reviewed and processed as quickly as possible depending on the volume of requests. Requested records may take up to six months from the date the forms and ID were received to return.

Adoption records including original birth certificates for adoptions that occurred after 1994 in Indiana are open records unless the birth parents filed non-disclosure forms with the ISDH to keep them closed.